Output management software
Neopost PrintMachine or OMS-
100 output management software
streamlines the creation, printing
and preparation of mailings. Both
automatically process mailings to
minimise manual sorting, for example
by batch printing and grouping
documents by envelope size, postage
type or postcode.
The automatic production of required
postal reports reduces administration
time, while the ability to split print
jobs between multiple printers allows
mailings to be produced more quickly.
PrintMachine can also be used to
design standard forms for invoices,
statements, pay slips etc. that can
be filled in digitally and printed on-
demand. This simplifies forms printing;
removes the need to spend money on
the production and storage of pre-
printed forms; and gives users the
option to route forms electronically as
part of an integrated process. Variable
data printing lets you personalise
communications by varying content for
each recipient.
Folder Inserters
Our experience
shows that an office
worker can stuff
100 envelopes
per hour by hand,
compared to 1,350
on an entry-level
machine. As you
move up the
range and insertion
tasks become
more complex, the
productivity benefits
of automation are
even greater. The
most sophisticated
models insert up to
12,000 envelopes an hour and
have multiple feed stations that allow
a variety of documents, leaflets, reply
paid envelopes, even booklets and CDs
to be inserted.
The power of two
Folder Inserters are great on their own
but even better when used with output
management software that can add
optical marks or barcodes to documents
as they are printed. The machine-
readable marks tell a folder inserter
what inserts to include with each
letter making it possible to produce
personalised mailings on the fly.
Mail preparation is a critical part of the mailing process.
The number of stages involved – document design, printing, addressing,
insertion and pre-sorting – means that it can be time-consuming and
complex, especially for businesses that rely on manual processes.
Essential tools for improved mail processing include
output management software and folder inserters.
Did You Know?
You can save 30-60 seconds per
mailpiece by automatically pre-sorting
and grouping documents by envelope
size, postage type or postcode.
DS-35 Folder Inserter
Streamlining mail preparation
& despatch
12
The Neopost Guide to Smarter Communications
