The Neopost Guide to Smarter Communications
You can maximise the benefits of automation by
re-designing mail processes and even the mailroom itself.
Did You Know?
94% of mail operators still send reports
to their superiors in paper form.
Neopost insert’n’frank uses conveyors
to connect a DS-200 folder-inserter to
a Neopost IS-5000 or 6000 franking
machine in a seamless envelope
filling and franking process. Filled
envelopes from the folder inserter
are automatically turned for correct
alignment, then transported for
processing by the franking machine.
Centralisation
Is there an opportunity to improve
productivity by centralising mailing
operations and output management,
for example by replacing several
smaller and slower machines in multiple
locations with a larger machine in a
central position?
Mailroom design
Could your mailroom be re-designed or
re-equipped to improve mail flow? To
minimise human error, it is important to
provide specialist furniture and space
planning to ensure staff can operate
effectively during peak periods. The
positioning and design of tables,
benches, sorting units and mailing
equipment is critical for process
efficiency and staff productivity.
Modern, ergonomic fittings and
seating can improve operator comfort
and have a beneficial effect on
performance levels.
Integrated Solutions
Consider whether separate tasks
can be integrated so that mail flows
from one stage to another in an
uninterrupted flow. Could you combine
letter opening, content extraction and
document scanning/distribution in a
single process; join a letter opener to
sorting desks and trays to create a fully
integrated workstation; or link a folder
inserter to a franking machine and fully
automate folding, insertion, sealing and
franking.
Applying software
Software offers further scope for
process integration. Can you use
software instead of human intervention
to check that the right material is being
sent to the right people? Or increase
the impact of marketing campaigns
by implementing output management
software to personalise customer
communications?
How to Improve
Mailing Processes
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