magazine
12
Cover Story
Scanning is more important today
than ever. But that doesn’t mean you
still don’t need to print.
Changing working practices, more
demanding customers, the increasingly
rapid pace of business and the need to
increase productivity make it essential
for employees to be able to access
business documents wherever and
whenever required.
This can only be achieved if
businesses end their reliance on paper
and start moving information around
electronically. And to do this, they need
scanners that convert information stored
on paper into digital files that can be
edited, saved, emailed or uploaded to the
cloud at the touch of a button.
Speed and efficiency
Scanning printed documents has the
potential to transform the way a
business operates. Once information has
been digitised:
n
it can be moved from A to B instantly
– no more waiting for the morning post
– cutting days from business processes;
n
it can be shared with multiple team
members – no need for copying reams
of paper;
n
it can be accessed remotely from
anywhere in the world – no need to be in
the office to get work done;
n
it can be filed electronically and
located by keyword – no more rifling
through filing cabinets looking for
missing files;
n
it can be integrated with PC-generated
documents providing a complete
record in one place – no more delays
and call-backs while you locate all the
information needed to answer a query;
n
it can be tracked and monitored
for compliance purposes – no more
guesswork and audit anxiety.
Paper-lite offices
In addition to these processing
improvements, scanning frees businesses
from the drawbacks of paper.
Scanning reduces the need to
print and copy, helping businesses
cut printing, mailing and filing costs.
It creates a neater, more attractive
working environment and, through
digitising paper archives, can free up
space occupied by filing cabinets – space
that can be converted into a break-out
area or additional meeting room. And it
helps businesses to shrink their carbon
footprint by reducing paper use and
enabling flexible, remote working.
Complete range
Canon has an extensive range of
scanners, with models for all applications.
These range from high volume document
scanners suitable for digitising large
paper archives to small portable scanners
that enable mobile workers to capture
data when they are away from the office.
Canon scanners come bundled with
software solutions that maximise the
productivity benefits of digitisation, for
example by saving scans in common
file formats, such as Microsoft Office so
that they can be worked on and edited
instantly, or searchable PDFs for instant
search and retrieval.
Scanners are not just vital for
business processes, such as invoicing or
loan processing, they are also essential
personal productivity tools that simplify
Canon offers 3 year warranty
on printers and scanners
Peace of mind
guaranteed
Canon has an extensive range of
scanners, with models for all applications.
businessinfomag.uk
