PRINTITRESELLER.UK 29 automatically route it to where it needs to go? As a result, the conversation was centred around the capabilities of KODAK Info Input Solution. “We talked a lot about the key features of Info Input Solution and how it can do classifications of different document types, intelligent OCR data extracting, etc,” he continued. “We wanted to make the process as efficient for our users as possible. All that was required was for them to open the screen and hit scan – all the workflows were set up, there was no need for manual intervention. The information went straight into SharePoint automatically. At no point did they have to log in to SharePoint, because the workflow was set up to make sure files went into the right folder structure, every single time.” Superior media handling The user experience with the KODAK i4850 Scanner was also positive for the had to be able to handle a huge variety of media – the documents ranged from standard A4 and A3 documents, record cards, multi-page carbon papers, right through to oversized lease agreements which were approximately one metre in length. Intelligent automation Whapshott explained that the most important thing was to ensure the solution made it easy to quickly process these varied documents. “There’s a lot of devices that can scan a document, but the most important question was how effectively can we scan something and According to Faye Webster, Sales Order Processing Manager at ASL, customers were asking for copies of their contracts and the ASL sales team needed access to those customer records. “The biggest issue was that both organisations operated a paper-based system and the information we needed was randomly filed in about 30 large boxes, so getting the MPS contracts and lease agreements digitised and uploaded to our system quickly was key.” In earlier acquisitions, ASL had used multifunctional devices to scan the records, but this was a manual and time‑intensive process. Documents had to be individually placed on the device, and if a single page was missed, the entire document had to be re-scanned and the digital files then had to be manually renamed and uploaded to the system. “This process took ages, and by not putting a proper scan solution in place, we’re still catching up on a four-yearold project - some of the digital files have yet to be properly filed,” Webster explained. “This time we wanted to do it the right way, which is why we asked Kodak Alaris to help.” A bespoke solution Kodak Alaris worked closely with ASL to design and configure a bespoke solution leveraging the KODAK i4850 Scanner and KODAK Info Input Solution intelligent document processing (IDP) software. “The technical support we received from the entire team was first class, from our initial conversation through to configuration and build,” ASL’s Chief Commercial Officer Simon Whapshott said. “The real value-add was the training they provided which enabled us to make any necessary tweaks or changes to the system as and when required.” ASL had several requirements for this project. Specifically, the scanner DIGITISATION continued... ASL Group transforms document processing In 2023, ASL acquired two MPS providers - Copyrite Digital Systems and Sharples Group. One of the challenges within the post-acquisition integration process was enabling seamless access to both companies’ customer contracts and lease agreements.
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