businessinfomag.uk
magazine
32
Print
Peverel Court Care
prints & saves with Epson
The enduring appeal of paper
In a recent survey for
PrintIT
magazine, we asked leading lights
from the manufacturer and reseller
communities to highlight what
they saw as the main purchasing
criteria for printer buyers in 2016.
Top of the list came total cost of
ownership. Instead of looking only
at the initial purchase price, SMEs
are increasingly looking at lifetime
running costs. This trend is fuelling
interest in managed print services
(MPS) that typically promise cost
savings in the region of 30%.
One SME that has benefited greatly
from a new managed print service is
residential care home business
Peverel Court Care based in
Buckinghamshire. Its new MPS with
Epson has saved the company so
much money that it has been able
to make renovations to its buildings,
invest in social media marketing
and implement a new incentive
scheme for its 200 staff. In the
The majority of small businesses in
the UK still store documents in a mix
of paper and electronic form despite
the fact that more organisations
are waking up to the benefits of
digitisation and paperless workflows.
In a survey of 400 small businesses
conducted by M-Files Corporation in
association with the Sage Small Business
Panel, 77% of respondents said they still
keep paper records. Most (58%) keep
records in a mixture of digital and printed
form, but one in five (19%) still keeps
records in paper form only.
When asked why they didn’t store
more documents digitally, 60% said they
needed to keep original documentation
for regulatory compliance.
A separate study by Epson highlights
the enduring appeal of paper. Almost two
thirds (64%) of European office workers
surveyed indicated they prefer to read
future, it may even use the savings to
create a cinema for residents.
Savings have come not only from the
greater visibility and control that an MPS
provides, but also from the replacement
of its existing HP and Canon laser
printers with a fleet of 10 economical
EpsonWorkforce ProWF-5690DW
multifunctional business inkjets.
By capping cartridge expenditure
at £290 per month, compared to the
£800 spent previously, Epson’s Print &
Save MPS is saving Peverel Court Care
more than £500 a month or £6,000 a
year. Further savings come from reduced
energy consumption, as Workforce Pro
MFPs require 80% less power than
competitive laser devices.
Preet Shergill, Associate Manager
for Peverel Court Care, said:
“Previously, we were spending a
relatively large sum on laser printers
and ink and, as someone involved
with financial administration, I
could see first-hand the impact
printed reports and brochures, citing
the ability to ‘share/handout’ (53%),
‘read’ (44%) and ‘edit/annotate’ (41%)
as key factors. In addition, 62% believe
that errors are more likely when editing
an electronic document as opposed to
a printout. Overall, an overwhelming
majority (83%) feel a paperless office
is unrealistic. Amongst UK respondents,
86% claim that a ban on printing would
“limit their productivity”.
Commenting on these findings,
futurist Jack Uldrich said: “The
paperless office hasn’t materialised
for the same reason that microwave
ovens didn’t replace all traditional
ovens. Every technology has unique
benefits, and paper is no different. It’s
arguably the greatest instrument ever
invented for conveying, sharing and
disseminating information. Recent
scientific studies have demonstrated
this was having on the Group. Now, with
the savings we’re accruing, we’re able
to think about expanding operations
and exploring exciting new avenues, like
adding a projector-based cinema room for
our residents.”
Printing is an essential function at
Peverel Court Care. As well as outputting
large numbers of letters, correspondence
and administrative documents at its head
office, it prints personalised care plans for
residents at each of its three care homes,
which it distributes to relevant staff in hard
copy form. Print & Save enables Peverel
Court Care to continue to use paper where
it is most effective, without the worry of
uncontrolled print costs.
that people understand and retain
information present on paper at a far
higher level than information presented
electronically.”
The M-Files study shows that while
businesses have been slow to move
away from paper, the advantages of
storing documents in electronic form are
well understood and include improving
business processes and enhancing
operational efficiency (cited by 83%
of those surveyed), reducing physical
storage space (84%) and saving money
(50%).
The greater mobility of workers
further strengthens the case for
electronic content management. More
than half (56%) of respondents stated
their business needs employees to be
able to access information on a laptop
remotely when out of the office; 35%
need access from a mobile device.
Epson business inkjets save care home £6,000 a year on cartridge costs alone
People
understand
and retain
information
present on
paper at a
far higher
level than
information
presented
electronically
