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Digitisation
www.binfo.co.uk
magazine
28
Bringing secrets to light
The Bletchley Park Trust, owners of
the country estate at the centre of
Britain’s efforts to decrypt German
coded messages duringWorldWar II,
is digitally archiving its extensive
store of wartime paper documents,
as a means of generating additional
revenue to help with the upkeep of
the historic site and birthplace of the
modern computer.
The Trust is undertaking the five
to ten-year project using scanning
technology from HP and a hosted
electronic content management (ECM)
solution from Hyland Software, OnBase
Online.
By digitising its archive of intercepted
messages, translations and maps, many
of which haven’t been seen for 70 years,
the Trust hopes to provide a useful online
learning resource, generate publicity
for Bletchley Park and provide a source
of additional income, for example by
allowing users to purchase copies of
documents.
Iain Standen, CEO of the Bletchley
Park Trust, said: “This partnership with
Hyland and HP is hugely important for us.
Since we started the project with HP two
years ago, we’ve now processed 15,000
documents and with Hyland carrying out
the archiving and categorising of all the
documents, we will soon be able to make
the information available for all to see.”
The Trust plans to classify documents
according to the dates, battles, locations
and individuals involved and link them
with other content to provide a complete
picture. The information will be accessible
via the Bletchley Park website and
eventually on information terminals
around the Park.
Standen said that one of the unique
aspects of the project is that the public
will be able to add comments and upload
their own material using a secure OnBase
Workflow, which will be created and
monitored by the Trust’s staff.
“By choosing Hyland’s OnBase Online,
we have a tailor-made archiving system
that will enable the public to interact
with the historic records, so for the first
time we will be revealing a holistic 360
degree view of the information,” he said.
www.bletchleypark.org.uk
Past & present
Two new scanner implementations highlight how digitisation
improves access to current and archived information
The perfect match
Independent builders materials
company Huws Gray is implementing
a proof of delivery (POD) scanning
solution to give accounts staff on-
screen access to documentation
associated with deliveries made by its
team of 70 drivers.
The solution, based on Border
Merchant Systems’ (BMS) POD scanning
module and a Kodak i2400 scanner at
each of the company’s 39 locations, is
being used to digitise 15,000 delivery
notices generated each month, as well
as everyday business documents such as
sick notes and expenses forms.
Based in Llangefni on Anglesey,
Huws Gray has grown rapidly since it
was founded in 1990, doubling in size
every five years through organic growth
and acquisition. It now employs 400
people and operates from 39 trading
locations. At this size, its old paper-based
processes could no longer provide the
rapid response to queries expected by
customers, many of whom won’t pay an
invoice until they know who has signed