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Document Management and
Digital Postal System for
use with the Cloud
Featuring Olivetti’s proprietary
software and touch screen
technology, The OliTouch System
enables the scanning, storing and
retrieval of up to 20,000 documents,
which is ideal for SME customers.
Plug and play
The OliTouch System is able to receive
scanned images from most networked
or locally connected MFPs or scanners
and it comes preconfgured with index
felds for around 20 commonly used
types of document covering most
aspects of business fling. These include,
Invoice, Incoming and Outgoing Mail,
Purchase Order, etc. This eliminates the
lengthy set up, installation and training
costs that are usually associated with
document fling systems and means
you can be effciently storing and
retrieving documents within minutes.
Organise your fle
Once the document has been scanned
into the system, the whole page is
displayed on the screen as an OCR
document. The operator then simply
selects the type of document that they
wish to fle and the appropriate index
felds will also be displayed.
Some data for index felds, such
as date and invoice number could be
automatically flled in as the Semantic
The new entry-level Olitouch System is a key part of
Olivetti’s ongoing strategy to launch a most diverse
range of products and services to complement and
expand upon its core business equipment market.
Analyser
of the OCR
engine is
able to
recognise
them on the
document.
To enter data
into the other
index felds the
operator simply touches
the index feld then touches the text
on the screen to transfer it. This will
eliminate typing errors that could
otherwise occur.
It is also possible to group
together documents in virtual folders.
For example, you may wish to set
up a folder containing all of your
correspondence with a customer. Once
a folder has been created, all newly
scanned and saved documents for that
customer will be automatically routed
to the folder.
Document retrieval
Document retrieval is via a web
browser interface and documents
can be retrieved either while at the
OliTouch Terminal or from any PC
on your intranet. The documents can
be retrieved by either searching the
index data or by typing in any word
contained within the document. The
web browser will then display a hit
list containing brief details of each
document. This format will be very
familiar to anyone already using a web
browser for searching the internet.
Hybrid Mail Service
From the system, users will be
able to view and print their stored
documents. It is even possible to
access the optional Hybrid Mail
Service. The system can be linked
to an international mailing house,
with outlets in every country, which
will print the document, place it in
an envelope and post it to the users
chosen destination. This system is run
on a credit-per-document basis with
the user buying credits in advance.
Use in the Cloud
The software is delivered pre-installed
into the touch screen and is based on a
licence per machine price, rather than
per user. Typically, the software allows
documents to be stored and accessed
on a local network but it can also
be switched to the Cloud, where the
system is automatically stored, backed-
up and supported at no additional cost,
until more than 10,000 are stored and
then there is a nominal charge for this
service.
By saving to the Cloud, users can
access their documents from anywhere
in the world. The search engine acts as
a web browser so all documents can be
searched for in a Google-style listing
and accessed from the screen in the
same way. Many users from the same
company can link into the cloud and
treat the OliTouch System as one very
big fling cabinet.
The OliTouch System is just one
of many exciting new products, that
Olivetti will launch over the next few
months and links very conveniently
into any offce environment where
a multifunctional printer/scanner/
copier is located. The opportunities for
connectivity and productivity are so
diverse but the ease and simplicity of
these systems are outstanding.
www.olivetti.co.uk
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