Basic HTML Version
Print Management
The YSoft SafeQ4 printing solution
brings new improvements based on
user feedback. The solution offers even
greater convenience during daily tasks,
eases administration and it especially
saves money, environmental resources
and user´s time.
The rule-based print functionality offers
considerable opportunity to make cost
savings. When using multifunctional devices,
the users have fixed identities which clearly
define their print-related requirements.
After sending the task to print, users are
automatically recognized and can, based on
allocated rights, print in color or B/W, simplex
or duplex. YSoft SafeQ4 can automatically
switch colour jobs to black-and-white jobs,
simplex to duplex or redirect larger jobs to a
more economical printer.
Regular reporting and accounting
functions in YSoft SafeQ4 gives users a
comprehensive overview of print devices
and can send regular reports in any format.
Part of the reports kit allows users to track
how much the company has saved the
environment – for example water, timber or
Y Soft Showcases YSoft SafeQ4 at Transform Europe
reduced CO
2
levels.
Multi-level project accounting is another
extra function which the users can now find
in YSoft SafeQ4. Businesses working on a
project basis, such as law or audit firms, can
allocate each printed or copied document to
the respective client for accounting purposes.
For large corporations with several
remote branches, the YSoft SafeQ4 printing
solution allows the central administration of
all devices from a single web interface. The
Private cloud application offers convenience
by allowing control and administration of all
branches by a single administrator. System
changes are made by the administrator only,
while in the branches YSoft SafeQ smart
agents download the changes accordingly.
Besides more efficient communication within
the network, this new service is also a fast
solution in case of central or local server
failures. Printing services are therefore
available to users at all times – regardless
of the place and branch. After authentication
with a card, chip or PIN on the printer,
the users can view the history or printed/
sent jobs and pick any of these jobs in any
location, in any branch all over the world.
Mobile print is also a new function which
liberates printing from connection to a local
network and computer in a revolutionary
way. The user can send print jobs from any
location to dedicated e-mail – from the car,
airport, restaurant or his/her bed! The print
job is then available on all multifunctional
devices, from which the user can select the
job and simply print it.
For more information on YSoft SafeQ4
and other products in the Y Soft family
visit www.ysoft.com
At Transform Europe in early October Y Soft presented YSoft SafeQ4.
Y Soft offers comprehensive print management solution with a wide selection of innovative features for all types of
business. The YSoft SafeQ4 solution comprises both software and hardware that serves primarily to authenticate
users at the printer (via ID cards, PIN, etc.).
An informed view
Newfield IT launches first business intelligence
platform for managed print services.
If your managed print provider
starts coming up with brilliant
new ideas or gives instant
answers to tricky questions,
it could be because he is
making use of a new business
intelligence platform from
Newfield IT.
Called Complete View,
it collects print data from
a multitude of sources and
presents it in a clear, useful way
that makes it easy for users
to drill down into data and
identify inefficient and wasteful
practices.
By default, Complete View
pulls data from Newfield IT’s
asset management system,
asset db. There are also
plug-ins for popular print
management solutions e.g.
Equitrac and Safecom; device
management software e.g.
Netaphor and Printfleet; and
services management systems
e.g. Navision and Microsoft
Analytics.
Data can be delivered in .csv
files at scheduled intervals or
it can be fed into the system
by live feeds and the system
programmed to trigger alerts if
specified events occur.
With end user versions
available, you might find that
you, too, start developing ideas
about how to optimise your
printer estate. For one of the
great features of Complete
View is a user interface that
simplifies and encourages in-
depth data analysis.
The secure, web-based
platform provides a clear view
of a printer fleet’s current state
via a dashboard with large
colour-coded dials (red, amber
and green), from where users
can drill down to look at device,
usage and financial data in
more detail.
You could analyse the
performance of a particular
type of printer by make or
model; check utilisation levels;
benchmark an individual
company’s print costs against
industry averages; or compare
two sets of data e.g. for new and
old devices.
Another great feature,
according to Newfield IT co-
founder and managing director
James Duckenfield, is the ability
to run ‘What If’ scenarios that
demonstrate the impact of
different levers on print costs.
“You can spin data in such
a way that you can answer
any question there and then.
This allows resellers to move
away from print-based revenue
and take advantage of BPO
(business process optimisation)
opportunities. Complete View
identifies areas of a business
that are ripe to make more
efficient and that will lead to
opportunities,” he said.
To find out more about
Complete View, please visit
www.newfieldit.com
or call
020 7871 6700
.
PRINT.IT
11
www.binfo.co.uk