Time to tackle inefficiencies of email
Businesses are still stuck in the slow lane when it comes to
board meetings, persisting with handwritten notes and emailed
agenda despite the availability of modern alternatives, claims
technology company eShare.
In a survey of 100 UK directors by TLF Research, 59% said
board meeting notes were still handwritten before being typed up
and circulated. Almost three quarters receive meeting agenda by
email, with 7% still sending out hard copies.
Alister Esam, CEO of eShare, warns that when it comes to
meetings too many organisations are still reliant on technology
that is at least 20 years old.
He said: “We are all aware how annoying, intrusive and
unproductive email can be, and this is even more so when there
are lots of unnecessary emails about meeting agendas flying
about. There are many smarter options for meetings that are
more collaborative and efficient and it is strange that many board
meetings are still so old-fashioned.”
Only 2% of executives surveyed use bespoke meeting
management software for sharing meeting agenda/information.
More than half (58%) expect attendees to arrive with pre-circulated
information; 5% offer material via SharePoint, Office 365 or a
shared folder; and 4% bring printed materials to hand out.
Esam said: “Sharing information ahead of a board meeting
should be simple and should allow the attendee to easily bring
the correct information on a tablet or mobile device of their own
choosing. Many people use a tablet in business and using them
for this purpose makes it easier to annotate documents, share
content and ensure that everyone has the right documents.”
•
Danwood moves to
e-signatures for all
contracts
Conduent Xerox separation complete
Xaar expands
3D business
Danwood, the UK’s largest
independent print and
document company, is
modernising its business
processes with the
introduction of e-Signatures
for all contracts.
Instead of printing and
distributing paper documents
for signature, it is using Adobe
eSign to email all necessary
documents for the customer to
access on any device via one
link. Once forms have been
signed digitally, they are sent
straight on to the funder.
The introduction of
e-signatures means that
Danwood can now automate
the entire proposal, quote
and contract process, saving
time, improving the customer
experience, enhancing security,
cutting costs and reducing
environmental impact.
Rob McCarthy, Danwood
Group Operations Director,
said: “The introduction of
a commercial eSignature
roll-out comes as part of our
promise and commitment to
understanding our customers’
requirements, while ensuring
that our customers’ changing
needs are at the heart of our
business. We appreciate that
our customers’ time is valuable
and therefore want to make
the document signing process
as easy and straightforward
as possible, as well as
ensuring a high level of security
with regards to sensitive
documents. Documents can be
signed from any device so they
can check and sign on the go,
at a time convenient to them.”
On January 3, 2017 Conduent
Incorporated completed its
separation from Xerox and became
an independent public company
trading on the New York Stock
Exchange (NYSE). Conduent is a
business process services leader
with expertise in transaction-
intensive processing, analytics and
automation. It has approximately
$6.7 billion in annual revenue and
93,000 employees in more than 40
countries.
Xaar plc, a world leader in
industrial inkjet technology,
is continuing to expand
its 3D business with the
opening of a new centre in
Nottingham and expansion
of its 3D engineering team in
Copenhagen, Denmark.
Headed by Professor
Neil Hopkinson, the Xaar
3D Centre will deliver
3D printing services and
equipment to OEMs, material
suppliers and end users,
with the Copenhagen team
providing design and process
development expertise to
help the company’s partners
commercialise equipment
based on High Speed
Sintering (HSS).
HSS technology, invented
by Professor Hopkinson, uses
inkjet printheads and infrared
heaters to manufacture
products layer by layer from
polymer powder materials
at what Xaar claims are
much higher speeds than
other additive manufacturing
processes.
Xaar CEO Doug Edwards
said: “3D Printing is an
important part of our strategic
plan to grow total Group
sales to £220 million by
2020. Our investments in the
Nottingham and Copenhagen
teams will significantly expand
our capability in this sector,
enabling us to achieve our
growth plans.”
Visitors to the CEBIT 2017
technology show will be
able to find everything they
need to make the transition
from paper-based to digital
processes clustered together
in one convenient location in
Hall 3.
Home to CeBIT’s Enterprise
Content Management
(ECM) and Input/Output
Management showcase,
Hall 3 will feature solutions
designed to help companies
achieve digitalisation across
all functions, from HR, finance,
purchasing and sales and
marketing to logistics and R&D.
Also in Hall 3, German IT
industry association BITKOM is
putting together a Digital Office
Area where manufacturers,
providers and advisors
can present digital office
solutions and case studies,
encompassing everything
from mobile collaboration and
communication to process
automation and cloud-based
archiving.
CeBIT 2017 takes place in
Hannover, Germany on March
20-24. Find out more at
Digitalisation main focus
of CeBIT 2017
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