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COVER STORY
A new report from Canon Europe,
Office Insights 2016
, highlights
the extent to which scanning has
become an everyday business task,
with 59% of the 1,000 decision-
makers and office workers surveyed
stating that they scan more
documents today than they did
three years ago and 66% describing
document scanning as critical or
very important to their business.
These findings come from a
survey of office workers in Central
and Eastern Europe, Eurasia,
the Middle East and Africa. In
the mature economies of the UK
and Western Europe, reliance on
scanning is likely to be even more
entrenched.
In its 2015 Insights
Report,
Transforming Business: The Digital
Transformation Challenge
, Canon
identified four inter-linked mega-
trends that are dominating the
thinking of business leaders in
the UK, France and Germany and
fundamentally changing the way
documents and information are
handled.
These are digitisation, security
and compliance, automation and
multi-channel integration. What
unites them all is the need to
erase the boundaries between
information held on paper and data
held digitally so that processes
can be completed faster, access
to information speeded up and
compliance improved. And to do
this you need a scanner.
Despite accelerating digitisation,
paper is not going away completely.
Whether to meet the needs/
preferences of customers/
suppliers or because of their own
legacy processes/systems, most
businesses will continue to produce
and receive paper letters, forms,
invoices, statements, marketing
material etc. and will continue to
depend on scanners to process
them.
Moreover, the more business-
critical workflow optimisation and
process automation become, the
more likely it is that businesses
will choose to install a dedicated
document scanner rather than a
shared MFP.
When choosing a scanner,
it is important to select
one that has the flexibility
to handle not only letters
and forms but the complete
mix of documents used by
businesses, from rail tickets to A3
spreadsheets and even banners.
A good example is the Canon
imageFORMULA DR-M1060 colour
scanner. With scan speeds of 60
pages per minute (for A4 pages at
200di), it is fast enough to meet the
requirements of busy workgroups
and has the flexibility to handle
mixed documents up to A3. Using a
combination of the long document
mode and folio scan mode (where
the scanner scans both sides of
a folded page and stitches the
images together), it can even handle
documents up to A1 in size, as well
as 3 metre long banners. At the
other end of the scale, items as
small as business and ID cards can
be scanned with ease.
As important for productivity as
the actual machine specifications
is ease of use – and here, too, the
DR-M1060 is impressive. This is
not a small personal device you
would have next to your PC, but a
dedicated document scanner that
requires table space of its own; in
addition to a space-saving U-turn
paper path for standard documents,
it has a straight paper path for
heavier card stocks, long documents
banners, which will impact where
the device can be positioned.
From a usability perspective, the
DR-M1060 is not much different to
the personal
scanners
most people
are familiar
with. This
means that
everyone
in your
organisation
will be able to use it
without having to lean on
IT support.
Once the software has
been installed, just load the
documents and press scan. Canon
CaptureOnTouch software loads
automatically and offers the option
to save a scanned document as a
PDF, TFF, JPEG, PPTX or BMP file,
name it and specify a location.
Alternatively, CaptureOnTouch can
be used to select a pre-configured
scan job (e.g. scan to email or a
specified folder) with one click.
Other time-saving features
including automatic colour and
document size detection, ultrasonic
double feed detection and skew
detection.
The scanner also has useful
image enhancement features
like colour drop-out to remove a
colour when scanning in B&W or
greyscale; text enhancement mode
to improve the visibility of faint text
or black text on dark backgrounds;
and a pre-scan feature that lets you
adjust contrast and brightness of
pre-scanned images.
For more advanced users, the
scanner comes with Kofax VRS
image enhancement software;
quick connectivity to SharePoint;
PDF editing tools; and the option of
saving files to PDF-A for long-term
archiving.
The Canon DR-M1060 is a
versatile, easy-to-use scanner ideal
for businesses and workgroups
that want to streamline
processes and have the
convenience of a dedicated
device rather than having to
share an MFP that is also
used for printing, copying
and faxing.
The Canon DR-M1060 offers the flexibility and productivity
businesses need to transform their document processes
Ready when you are
It is important
to select one
that has the
flexibility to
handle not
only letters
and forms
but the
complete mix
of documents
used by
businesses
